21st International Conference on Business Process Management

Visa information

International registrants should be particularly aware and careful about visa requirements and should plan travel well in advance. The visa regulations in The Netherlands can be found on the website of the Government of The Netherlands.

EU/EEA Nationals:

Holders of an EEA (EU Member States, Iceland, Liechtenstein, and Norway) or Swiss passport do not require a visa.

Non-EU/EEA Nationals:

If you are not a national of one of the countries listed above, then you may need a short-stay Schengen visa. This allows you to stay in the Schengen area for a maximum of 90 days within a 180-day period.

You can use the Ministry of Foreign Affairs Schengen Visa Advisor to see whether you need a visa or not and whether there are any conditions you must meet.

How do I apply for a visa?

If you need to apply for a Schengen visa or airport transit visa for the Netherlands, do so in good time. It can take up to 45 days for your application to be processed. You must then still collect your passport or have it sent to you.

Please calculate around 10 weeks processing time for your visa application. Please contact your embassy for more information on the specific requirements of applications from your country. We ask for your understanding that we cannot offer visa assistance to family members of BPM2023 attendees.

How can I get an invitation letter:

For registered participants and authors of accepted papers, we can provide an invitation letter for visas. After registration, send an email to bpm2023@uu.nl with the following information:

  • Name (as it appears on your passport) and mailing address
  • Your passport ID and date of birth
  • Your registration order number
  • The title of your accepted paper (if applicable)
  • EasyChair ID (if applicable, if you submitted to a workshop also the workshop name)
  • An email address to where we can send the letter

Please note that it can take up to two weeks to receive the invitation letter.